Executive Assistant to the Founder

Community Benchmark is used by…
Chateau St. Jean
Buena Vista Winery
Three Sticks
Benziger Family Winery
Dry Creek Vineyard
Ridge Vineyards
Handley Cellars
B Cellars
McFadden Vineyard
Honig Vineyard & Winery
Grgich Hills Estate
Lichen Estate
Chateau Montelena
Clif Family Winery
Clos du Val
Davis Estates
Elizabeth Spencer
Gamble Family Vineyards
Jessup Cellars
Monticello Vineyards
Raymond
Brecon Estate
Charles Krug
Cooper-Garrod
Cutruzzola

Job Title: Executive Assistant to the Founder – Half Time set schedule 10AM PST – 2PMPST.

Reporting To: Founder

Primary Function: Accelerate Founder and Team by quickly accomplishing various organizational tasks.

Compensation: Hourly for 3 Month Trial ~20 hours per week.

Location: Remote.  West Coast Time Zone preferred.

Start: ASAP

Our purpose is to help communities of wineries thrive.

We’re changing the wine industry forever by leading the data-driven revolution in the wine industry.

We have over 500 wineries currently on our software platform.

We are deeply passionate about helping winery communities make more confident and effective decisions driven by data. We are incredibly ambitious and competitive, yet humble, curious, and accepting. We want you to make your mark with us.

What’s the Opportunity?

We are a fast-paced, balanced, and team oriented technology startup. Do you want to be part of a quickly moving, open, no politics environment and have a huge impact on your company’s future? Do you want to gain exposure to a wide variety of tasks and activities every day that touch all aspects of a technology startup?  Do you want to be a part of a hard-working team committed to being an extraordinary company?

If the answer is yes to the above, you may have found your dream job and we may have found our dream hire.

I’m John, the Founder of Community Benchmark. I’ve done this before and here is my story. I am building an authentic team with an invaluable mission. I am looking for a someone with hustle, initiative, and an entrepreneurial drive. Let’s do this!

What will I be Doing?

  • This role also involves heavy collaboration with Founder and our 5 person team.
  • Assist the Founder with ad hoc projects as needed, including the coordination of user group meetings, team off sites, board meetings and other team activities.
  • Analyze and work to deeply understand the Founder’s goals, and protect his time accordingly
  • Prioritize conflicting requests and needs and handle matters proactively, swiftly and to completion while meeting deadlines.
  • Provide operational support for the Founder’s initiatives
  • You will be the difference between new ideas and projects being realized, or put off
  • Monthly financial spreadsheet, operational metrics, and investor reports maintenance.
  • Standard outreach via phone and email including setting and basic email marketing.
  • Customer business data/spreadsheet management and manipulation(s).
  • Founder calendar management and appointment setting.
  • Occasional and limited activities will include:
    • Accounts Payable & Accounts Receivable
    • HR Administration.
    • Member database administration, via CRM (Hubspot).
    • Website maintenance.
    • Google Slides basic presentation formatting.
    • Simple Customer account support.
    • Bank account management.

What skills do I need?

  • You have at least 1 year of Executive Assistant or related experience supporting an executive or business manager.
  • You are ambitious, self motivated, persistent hustler who is keen to learn and improve.
  • You’re able to initiate multi-phase tasks and see them through to completion with minimal assistance
  • You’re extremely organized, with a knack for noticing and remembering details and attentive to details
  • You’re enthusiastic and eager to help wherever you can.
  • You are internet fluent and comfortable working in multiple software systems and Google Docs,.
  • Database/system maintenance experience either in a CRM, ideally Hubspot.
  • Strong command of basic Excel/Spreadsheet concepts e.g. comfortable with formulas and math.
  • Strong written and oral communication skills and are an assertive communicator.
  • Excited to operate in a startup/rapidly changing environment.
  • Enthusiasm to step into a variety of tasks and hustle towards completion.
  • Intellectual curiosity and ambition
  • True team player with team first mentality

What are our Core Values?

We are building a strong team with a strong company culture. Here are our Core Values:

  • Crush it – compete to win and create wins for our team and members.
  • Balance – work smart, valuable output is greatest measure, have a life outside of the office.
  • Candor – always strive for open, honest, direct but supportive communication (with team and members)
  • Speed – imperfectly done is better than perfectly undone, maintain strong pace, grow fast.

Benefits?

There is a lot of freedom and many benefits in this role but if there’s something important to you that’s not on this list, talk to me!

  • Remote work from home.
  • Competitive hourly wage in a fast-growing start-up
  • Regular compensation reviews – we will reward great work with bonuses!
  • Ample opportunity for growth. We are, afterall, a growing startup and building a strong team!